Minutes
of 107th R.J.C.M. Meeting dated 30.08.2013 held at 10:00AM in the
Conference Hall of Dak Sadan, A.P. Circle, Hyderabad .
***
The 107th
R.J.C.M. meeting was held on 30.08.2013 at 10:00 AM in the Conference Hall of
Dak Sadan, A. P. Circle, Hyderabad. Chief PMG chaired the meeting. The following have attended the meeting.
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OFFICIAL
SIDE
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STAFF
SIDE
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Shri B V Sudhakar ,
Chief PMG, A.P. Circle,
Hyderabad
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Chairperson
RJCM
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Shri D.A.S.V.Prasad
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Secretary,
Staff Side,
RJCM
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Shri Vishvapavan Pati,
PMG, Hyderabad Region
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Member
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Shri R J Madhusudhana Rao
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Member
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Shri M. Sampath ,
P.M.G, Vijayawada Region
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Member
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Shri K.Ramachandram
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Member
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Smt M. Sharda Sampath,
PMG, Visakhapatnam Region
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Member
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Shri SK. Humayun
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Member
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Smt. Mariamma Thomas,
DPS (Hqrs)
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Secretary,
Official Side, RJCM
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Sri A Ranganath Shyam,
DA (P)
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Member
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Shri E.V.Rao, APMG (Vigilance)
also sat in the meeting to assist the Chief PMG.
Staff Side – OLD Items
Item
No. 2-8/2012:
Irregular Audit objection
raised by the P&T Audit for recovery of Incentive paid for NREGS work at
Wanaparthy Division.
P&T Audit has made an objection
while auditing at Wanaparthy Division for recovery of excess payment of NREGS
Incentive from the two officials.
As per PMG (BD), AP Circle
Decision:
D.A. (P) is having quarterly
Coordination meeting with P & T Audit.
Secretary, RJCM was requested to present the point of view from the
staff side. From the official side, the
reasons for dropping the Audit objection should be explained.
OFFICIAL Side – OLD Items
Item
No. 1-05/2013:
(i) Approach & Methodology for achievement of
targets like PLI/RPLI.
PLI
/ RPLI :
Decision:
1. The Staff side informed that they are for
developing PLI/RPLI. However, as the
work increases at the S.Os/H.Os, the Divisional Superintendents are not
providing the requisite man power. In
this regard, Circle Office shall circulate D.G. orders on outsourcing, which
the Divisional Superintendents should invoke for providing relief.
2. PMG, Vijayawada & Visakhapatnam had adduced
that the Postmasters are not coming forward to garner business unless they are
told every time. The Staff side was
requested to advise the staff to be more pro active. Incidentally, it is also discussed and
emphasized that the business should be genuine.
This message has to go down the line to everyone.
ITEM CLOSED
(ii) Opening of S.B. Accounts :
Decision:
1.
Regarding opening of S.B/R.D. accounts, the staff side has made a very valuable
suggestion that whenever D.A. increases, staff may be encouraged to open R.D.
accounts. This may be communicated to
all the Divisional Superintendents.
2.
The other point discussed was, opening of S.B. accounts for all staff members,
so that salary can be credited in these accounts. However, on the Pay day and subsequent day,
special counters are to be arranged in offices where required for disbursing
salaries, so that no staff is put to any inconvenience. The Staff side has also agreed for drafting a
message stating that each NREGS wage seeker is advised to open R.D.
account. At the same time, the Staff
side emphasized that adequate man power should be
provided
at the S.O./H.O. when these accounts are being opened in bulk. Administrative side has totally agreed for
this.
3. Another important suggestion given was that
the RMS staff open R.D. accounts. For
this, the SSRMs shall take necessary steps to collect the amount from the
salary of those employees who are willing and credit to the linked Post Office
under ‘P.R.S.S.’ Scheme. Generally, it
is the Cashier, who does this work and he is paid some allowance.
ITEM CLOSED
(iii) RD Accounts:
Decision:
1.
Regarding opening of S.B/R.D. accounts, the staff side has made a very valuable
suggestion that whenever D.A. increases, staff may be encouraged to open R.D.
accounts. This may be communicated to
all the Divisional Superintendents.
2.
The other point discussed was, opening of S.B. accounts for all staff members,
so that salary can be credited in these accounts. However, on the Pay day and subsequent day,
special counters are to be arranged in offices where required for disbursing
salaries, so that no staff is put to any inconvenience. The Staff side has also agreed for drafting a
message stating that each NREGS wage seeker is advised to open R.D.
account. At the same time, the Staff
side emphasized that adequate man power should be provided at the S.O./H.O.
when these accounts are being opened in bulk.
Administrative side has totally agreed for this.
3. Another important suggestion given was that
the RMS staff open R.D. accounts. For
this, the SSRMs shall take necessary steps to collect the amount from the
salary of those employees who are willing and credit to the linked Post Office
under ‘P.R.S.S.’ Scheme. Generally, it
is the Cashier, who does this work and he is paid some allowance.
ITEM CLOSED
(iv) e – payments:
Decision:
Acceptance of examination fees
(CETS) through online was taken up earlier with the Directorate & CEPT but
could not materialize. The application would be accepted from January onwards
every year. For this Technology support required. This activity will be taken
up.
ITEM CLOSED
(v) E.P.P.:
Decision:
Transmission
of E.P.P. bags in the context of abstractions, were discussed, providing ‘Self
Locking Bag Labels’ with Bar Code embedded in it, so that bags are
scanned. During the discussion, it was
mentioned that the bag scanning at T.M.O.s is not being done. As a result, when an abstraction is detected,
it is becoming difficult to detect the point of occurrence. The Staff side suggested that Remote Handled
Scanners should be supplied to all the T.M.O.s.
These should be provided.
ITEM CLOSED
Item
No. 2-05/2013:
Improvement
of Mail delivery.
Decision:
1.
In
view of Samaikya Andhra agitation in Coastal Districts, the staff side gave a
valuable suggestion that the Collectors may be approached to ascertain whether
the mail received for the State Government offices should be kept as C/o Postmaster. In case they are willing, it should be taken
in writing. PMsG, Visakhapatnam and
Vijayawada have suggested that the Divisional Superintendents can also have a
dialogue with the staff representatives at Divisional level to ascertain
whether mail can be delivered either in the morning or in the evening to the
authorized representatives of the respective Government offices, in case they
are willing to accept. This may have to
be explored.
2.
It may also be placed on record that the
delivery performance is improved from 72% to 84% in the last month, in respect
of Speed Post. The Staff side have been
thanked for this and this good work should continue in future too.
ITEM CLOSED
Item
No. 3-05/2013:
Elimination of
transfer of mail from Set to Set.
Decision:
1. This was discussed at length. Staff side pointed out that the mail transfer
is growing mostly in Hyderabad Sorting, for the reason that the sorting cases
supplied are detrimental to the speed of sorting. They have suggested that the old sorting cases
should be used on experimental basis to check comparative speed and a decision
could be taken after keeping the Directorate informed. Directorate instructions
on the subject ought to be kept in view.
2. The Sorters, who are limiting themselves to a
particular quantum of sorting, may have to be motivated, so that the out put
gets enhanced in public interest.
3.
The Staff side has also pointed out that in major Post Offices, mail should be
sorted as per recent guidelines of the Directorate, in order to reduce the
pressure on the mail offices. The aspect
of closing direct bags containing mis-sorted articles may have to be examined
by the Mails Branch of C.O, in consonance with the Directorate instructions on
the subject and put up to Chief PMG for taking a view on this.
ITEM
CLOSED
Item
No. 4-05/2013:
Improving parameters of MNOP.
Decision:
The updation of Speed Post delivery data
in the Sub Offices is, on an average, 50% in the Circle. The offices which are defaulting on this
count, have to be identified and the Divisional Superintendents will be
specifically instructed for advising the BPMs/SPMs to update the data.
ITEM
CLOSED
Item
No. 5-05/2013:
Improving
parameters of Project Arrow.
Decision:
In regard to Project Arrow, Staff side
has pointed out that the staff have been called for from far off places for
imparting training for a couple of hours.
It was agreed to that the training shall be decentralized to the maximum
extent. Only in cases where detailed
analysis accompanied by relevant training in complicated issues has to be
given, the staff will be called to C.O.
ITEM
CLOSED
Staff Side – OLD Items
Item
No. 1-05/2013:
Re-opening of
Canteen at Dak Sadan, O/o CPMG, Hyderbad.
It has been bought to the notice of that the canteen
facility is withdrawn by closing of the then canteen. It is also enquired
through our source that the AD (Welfare), Circle Office has ordered to close
the canteen by renaming it as a Lunch Room, which will function from 1:00PM to
2:00 PM only. In this connection, this union fells that the curtailment of
Welfare activity provided by the Department from 22.08.1988 (After opening of
the New Circle Office premises) is not justifiable.
Decision:
A Committee has been constituted. A target
date of 1.11.2013 has been fixed for re-opening of the Canteen at Dak
Sadan.
Item
No. 2-05/2013:
Non supply of uniforms to
Post Men, MTS and Group – ’D’ Staff in the Andhra Pradesh Circle.
Decision:
Recently
PSD, Hyderabad has finalized the tender successfully and supply of uniform
cloth will be effected on receipt of funds. ` 1.5
Crores has been requested vide Circle Office letter No. Dte/PSD/Misc/2009-10
dated 25.07.2013.
Item
No. 3-05/2013:
Filling up of all vacant posts of Post Men and MTS/Group’D’ in
Andhra Pradesh Circle for the years 2011,2012& 2013 including LR posts and
also 59 Posts of PostMen and Group’D’ relating to 2010 also be filled up.
Decision:
Action is under process to fill up the
vacancies of Postman / Mail Guard and MTS.
A notification dated 21.06.2013 for
conducting the Examination on 04.08.2013 to fill up 60 residual vacancies of
Postman / Mailguards of the year 2009 & 2010 was issued to concerned ROs /
City Units.
DP Examination for promotion to the
cadre of MTS from GDS under 25 % vacancies for the year 2009 was completed on
07.07.2013.
Directorate has issued orders to fill
up the vacancies of Postman / Mailguard & MTS up to 2012 year wise. Action
is being taken accordingly to fill up the vacancies as per the recruitment
rules and administrative convenience.
The
Staff side mentioned about MTS vacancies in regard to C.O, R.O. and operative
offices, which will be examined. The
staff side thanked the Administration for conducting the Examinations in time
and also the fairness and evaluation of result.
ITEM
CLOSED
Item
No. 4-05/2013:
Non implementation of honourable AP high court order
in respect of recovery of excess paid bonus from GDS officials-reg
This is to inform that honourable
CAT orders in OA No 247/209 in which direction was given to stop recovery of
excess paid bonus from the GDS officials. The department has filed writ
petition no 8930/2011 against the said order before the honourable high court of
AP. Honourable AP high court gave directions in NPMP No 11032-2011 dated
16-4-2011 suspending the orders passed by the CAT in the above OA.
The same is already implemented
in all the divisions and the excess paid bonus was recovered from respective
GDS officials, except some divisions. In spite of repeated requests the same is
not being implemented in Adilabad division and also in Secunderabad Division
resulting in imposing of rule – 9
against two officials who worked as Post Masters and they are suffering till
date without getting pensionary benefits and also SSPOs Secunderabad Division
ordered to recover from the staff who worked in the Accounts Branch.
Decision:
The competent authority has ordered vide Circle
Office letter No. EST/1-27/07/II dated 01.08.2013 to stop recovery either from
the GDS and Postmaster / Accountants involved in the issue until further
orders, in view of the fact that the matter is subjudice.
The Directorate has also been informed
about the same vide this office letter No. EST/1-27/07/II dated 22.08.2013.
Item
No. 5-05/2013:
Immediate
withdrawal of irregular punishments of union representatives issued by the
SPOs, Hanamkonda Division for participating
in the Dharna.
SPOs,
Hanamkonda Division issued irregular punishments to the union representatives enmass for
participating in the Dharna. Hence it is requested for immediate
withdrawal of irregular
punishments of union representatives, issued by the SPOs, Hanamkonda Division
for participating in the Dharna Programme.
Decision:
1.
Petitions received from 12 officials were since disposed by Chief PMG.
2. The Official side mentioned that channel
available for the staff should be fully exercised at different levels and staff
relationship should be maintained accordingly.
ITEM CLOSED
Item
No. 6-05/2013:
Non implementation of DOP&T
Order No 3/19/2009-Esst (PayII) dated 5-4-2010.
DOP&T has issued
clarificatory orders cited above in respect of re-employed after retirement (Ex-Servicemen).
But the same is not being implemented in our Circle. Necessary instructions may
be issued to all concerned.
Decision:
The said DOP&T order No.
3/19/2009-Estt (PayII) dated 05.04.2010 was not received from Directorate. D.A. (P) will speak to the concerned D.D.G.
and get the order confirmed for taking necessary action in the matter, within a
week.
Staff side - NEW items
Item
No. 1-08/2013:
Supply
of Scanner to RJCM office at B-1 Chikkadapally, Hyderabad
Decision:
Chief Postmaster General has
approved the supply of Scanner and the same is being supplied.
Item
No. 2-08/2013:
Provision
of inverter to RJCM office at B-1 Chikkadapally, Hyderabad
Decision:
Supply has been approved by Chief
Postmaster General.
Item
No. 3-08/2013:
Irregular
redeployment of two postal assistants posts from Secunderabad Ho to
Trimulgherry HO without proper review of establishments.
SSPOs, Secunderabad Division had
redeployed two PA posts from Secunderabad HO to Trimulgherry HO without proper
review of establishment and also without approval of competent authority i.e.,
Circle IFA.
Decision:
It has been informed by the SSPOs, Secunderabad
Division that 2 vacant PA posts were attached to Trimulgherry HO from
10.04.2012 to meet the heavy workload in SB branch of Trimulgherry HO and
compensate the attachment of 2 PAs of Trimulgherry HO to EPPC, Bowenpally.
PMG (BD) to review the
requirement at EPPC, Bowenpally and intimate the result of review for taking
further necessary action.
Item
No. 4-08/2013:
Immediate filling
up of Superintendent, Postal Stores Depot, Hyderabad
Hyderabad PSD is a PSD which supply of
all stationery to two Regions Hyderabad City Region and supply of uniforms and
also supply of chappals, umbrellas. Presently it is manned by additional
charge. Expedite immediate action for filling up post of SP, PSD.
Decision:
This is under process.
Item
No. 5-08/2013:
Immediate filling
up of vacant PA posts at PSD, Hyderabad
Total sanctioned strength of PA Posts
at Hyderabad PSD is 21, One LSG, One HSG-II, One HSG-I. Out of 21 Posts only 11
PAs are working. It is requested to fill up remaining vacant posts at Hyderabad
PSD.
Decision:
The
posts may be filled up by Hyderabad City Division. The resultant vacancies that arose can be
manned by outsourcing duly following the prescribed procedure.
Item
No. 6-08/2013:
Non implementation of Directorate
orders while posting of sports persons who are recruited under Sports quota.
Divisional Superintendents are
posting the Postal Assistants who are recruited under Sports quota in Sub Post
offices. As per the DOP & T and DOP orders the employees who are recruited
under Sports quota relief has to be provided two hours for their sports
practice. Please issue suitable orders to all concerned to implement the
Directorate orders while posting the officials who are recruited under Sports
quota.
Decision:
As per Directorate letter No.
8-2/2011-WL/Sports dated 25.07.2011, 2 hours off to be ensured to players who
are actively involved in the respective games and are participating in State /
National tournaments. All units will be instructed to abide by guidelines in
concerned Directorate letter.
ITEM CLOSED
Item
No. 7-08/2013:
Immediate recruitment of vacant
Sports quota posts in the Circle by giving notification for filling up of
vacant Sports quota posts.
Nearly 50 vacant posts for filling
in the Andhra Pradesh Circle. It is requested to give notification for filling
vacant Sports quota posts.
Decision:
40 PA / 21 Postman posts of
2009-10 were notified for recruitment under sports quota. Appointment orders
were issued to 33 PA / 10 Postman posts. In respect of Volley
ball / Table Tennis / Power Lifting events the selection could not be finalized
due to filing of O.A.s in Hon’ble CAT, Hyderabad. In respect of following
events, i.e., Carroms, Weight Lifting, Athletics events selection could not be
finalized due to non-availability of suitable candidates. In respect of 2011
& 2012 notification will be issued after completion of PAs / SAs and
Postman recruitment for 2011-12, which is under final stage.
Item
No. 8-08/2013:
Filling up of Postmaster HSG-I post
in IPO line
For the last four years the
post of Postmaster HSG-I in IPO line is not filled on regular basis and
officiating arrangements are being made temporarily and the officials are not
getting any officiating allowances. So it is requested to made regular
arrangements from the eligible cadre.
Decision:
Out of 4 Postmaster posts in IP lone in A.P. Circle Vijayawada
ITEM
CLOSED
Item
No. 9-08/2013:
Grant of 20% HRA to Nellore City
treating as ‘Y’ Class city.
Presently Nellore city
is getting 10% HRA only. In recent population census, the population of Nellore City
Decision:
RO,
Vijayawada has in the process of taking up proposal with the Directorate for
grant of higher HRA to Nellore City treating it as ‘Y’ class city.
Item
No. 10-08/2013:
Kind attention to be
given to the pitiable plight of the residence of the Chikkadapally and Uppal
Postal Staff Quarters, Hyderabad .
The residence of these colonies anxiously awaiting for years together to
mitigate their predicament which is not fully cared for by the local civil
wing, urgent action needed. During the year 2011-12 A.P. Circle has surrendered lakhs
of rupees to the Directorate.
Proper maintenance of
staff quarters at Chikkadapally, and Uppal Hyderabad. It has brought to the
notice of this union that the staff quarters are not being properly maintained
either civil/electrical problems. The quarters are not having proper way to the
quarters like E-1 to E-8 and C-17 to C-24. The quarters are in a dilapidated
condition due to non-maintenance of internal painting and white washing. The quarters
have not been maintained for the years. The bushes cleaning is also not taking
place, due to this the inmates of the residence are facing a lot of problems.
The backside of the E-Block and D- Block quarters of Chikkadapally is not
having a proper approach road and not even having proper lighting facilities.
The M-Block quarters are also not being properly maintained and the big trees
have been grown beside the M-41 Block. There is also a bore water problem
during the summer season. A separate pipeline has to be given to the E-Block.
Decision:
The
utilization of building maintenance in 2011-12 funds in A.P. Circle is as
follows.
Allotted Expenditure Surrender
` (in
thousands) 50264 46397 7.36 Lakhs
1. The Staff side requested for taking up
maintenance of ‘E’ Block in case the estimates are available. Otherwise, maintenance of ‘D’ block can be
taken up.
2. The Civil
Wing may be asked to send estimates for taking up regular maintenance of all
the quarters in the Circle, so that we can project the fund requirement to
Directorate. Civil Wing to respond
within a month.
3.
Regarding bushes cleaning at Chikkadapally Postal Staff quarters,
quotations have been approved.
Item
No. 11-08/2013:
Stop Decentralization of
PLI/RPLI work. Ensure uniform implementation of Directorates Orders regarding
retention of PLI/RPLI work of Divisions situated at CO/RO Head Quarters at
CO/RO itself. The recent orders on Indian Postal Policy 2012, the work relating
to PLI Section of CO are Decentralizing without modification of Indian Post
Office Insurance Rules 2010. As per the above rules, the Rs. 5 Lakhs and above
policies records and claims to be settled at CO. The present arrangement in the
circle may continued till the modification in Post Office Insurance Rules 2010
and honour the minutes of the meeting taken by the Secretary Posts, Postal
Services Board with the Postal Joint Council of Action on 10.01.2012 and
Directorate letter No. 8/15/2011-SR dated 16.01.2012.
Decision:
The Staff side desired that they will
discuss among themselves and intimate updated views in this regard.
Item
No. 12-08/2013:
Filling up of the Higher
Selection Grade II Posts in CO/RO. At present, the HSG-II posts in the Circle
are not filled up. The date of completion of three years in the feeder cadre is
completing by 01.01.2014. It is requested to Ad-hoc arrangements to be made for
the senior most LSG Officials of CO and ROs in the Circle.
Decision:
As there are no eligible officials who have
completed 3 years of service as on 01.01.2013, no adhoc arrangements in HSG –
II cadre in CO / ROs could be made at present.
ITEM
CLOSED
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