To
The
Sr.Supdt.of Post Offices
Secunderabad
Division
Hyderabad-500080
Sir,
Sub: - Shortage of staff and problems faced by the
staff at Trimulgherry HO-Request for immediate intervention-Reg
It
is brought to the notice of this union that the staff working at Trimulgherry
HO are facing problems due to shortage of staff which leads to work under acute
pressure and the incomplete/pendency work is likely to lead to undetected frauds
if any committed by S.O’s, while performing the duties ordered by the competent
authority. The following problems are
brought to your kind notice for immediate intervention and needful efforts to
resolve the issues.
1. Consequent up
on temporary attachment of two PA posts from Secunderabad HO to Trimulgherry HO
the work of SB branch has been redistributed and arranged one Sr.PA and one LCVI
posts in addition to the existing staff. But physically the work has been
entrusted to existing staff on OTA basis for months together. The very purpose
of the temporary attachment of two PA posts from Secunderabad HO to
Trimulgherry HO has been defeated. Hence
this union requests you to arrange to issue suitable instructions to the
Postmaster, Trimulgherry HO to post sufficient staff in SB branch as it
involves monitory transactions and there must be a responsibility. Frequent
disturbance of S.B branch staff leads to dislocation of the work. The
postmaster may post the regular staff in SB branch and he may examine
feasibility of the utilization of out sourcing staff in other branches.
2. It is bring
to the notice of this union that the system generated consolidation of RD has
several discrepancies. The matter was brought to the notice of DPS (Hqrs)
during the meeting held on 04/09/2013 at CO. The solution given by the CO is to
generate from “Daily consolidation entries”. But it is bring to your kind
notice that under this module for each office total deposit figure and total
withdrawal figures to be fed. Under this module data fed in daily consolidated
entries differs with that of system generated..
3. It is bring
to the notice of this union that 90% of master data is not available at
Trimulgherry HO in respect of decentralized schemes [S.B-3 CARD remains at S.O].
This union requests to take appropriate measures to restore master data at
Trimulgherry HO immediately.
4. It is bring
to the notice of this union that R.D and MIS feeding was carried out by
outsourcing duly providing separate server under the supervision of S.B.C.O.
But without any verification of the genuineness of the data,it was migrated to S.B server which resulting
in various types of discrepancies. MOST of the closed accounts at S.O remain
LIVE at H.O and closed accounts at H.O remain LIVE at S.O. This has to be
rectified immediately as there is every possibility of another financial
misappropriation /fraud
5. While
generating MIS Consolidation on “Daily transaction entries” following
discrepancies were noticed
(a) Out of 34 SOs
only 29 SOs transactions reflected
(b) Total
Deposits and Total withdrawal figures reflected incorrectly
(c) It is giving
a remark as “cannot alter previous date consolidation entries”
In this
connection, it is requested to depute SOFTWARE EXPERT to locate irrelevant
discrepancies arising in R.D. The staff position to be considered at par with
sec’bad H.O.
6. It is bring
to the notice of this union that RD, MIS and SCSS data feeding work was carried
out by outsourcing staff, but the genuineness of the data not verified by
S.B.C.O. The following irregularities
were noticed in S.C.S.S data:
(a) ANANDBAGH AND
MANOVIKAS NAGAR SCSS DATA feeding was carried out by outsourcing staff.
SOFTWARE EXPERT may be deputed to locate the errors, apart from the irregularity
mentioned below as SCSS accounts comprises huge amounts in lakhs in order to
avoid innocent staff being penalized at later stages.
(b) Several SCSS
closed accounts were fed by the out sourcing staff and the status of those
accounts in the system is “Live”
(c) Extended SCSS
accounts were not been fed as extended in the system and data not fed.
(d) The
correctness of the data fed by the outsourcing staff is not checked at any
stage and the data fed by them is dumped in to SBSOs as it is, It is highly
irregular.
7. It is not
understood that how the payment is being made to outsourcing staff without
checking the correctness of their work and without work completion certificate
from the competent authority.
8. The officials
working in the SB branch are working under duress with heavy work load and
heavy financial responsibility. The administration has to consider the
extenuating circumstances in which the officials are working, while identifying
the subsidiary offenders and fixing up contributory negligence as stipulated in
Rule 107 of Postal Manual Vol-III and asses the responsibility in a realistic
manner.
9. It is also bring
to the notice of this union that while calculating the contributory negligence
and identifying the subsidiary offenders the administration is ignoring the
facts explained above and making the innocent officials as scapegoats without
considering their submission and without giving reasonable opportunity to them.
Keeping in
view of the circumstances explained above, this union earnestly requests you to
take appropriate measures to set
right the things and allow the innocent officials to work in a stress free and
transparent environment to serve the department and deliver the quality of work.
Yours
faithfully
(T.Suresh
Kumar)
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